Fire, EMS and law enforcement applicant tracking, all in one place.
Every applicant, message and interview in one secure place. Works from a phone at the firehouse, on the rescue squad or in the patrol car.
THE FULL CIRCLE
Attract. Capture. Interact.
Every part of the suite hands off to the next, and the Recruit Media library feeds all of it.
1. Attract
Be found where candidates search. Recruit Sites put your openings on Google for Jobs, Indeed and social, with your own video and photos from the media library.Learn More Details
2. Capture
Every candidate in one system. Quick-start and full applications, event capture and a prospect pipeline, with the source recorded on every record.Learn More Details
3. Interact
Keep every applicant moving. MAX Inbox, automated email, a secure applicant portal and self-booked interviews, with the full story on the record.Learn More Details
The media library feeds the whole circle.
Recruitment video, photography, social content and ad creative, organized by campaign and role, searchable, and always your department’s to reuse.
Explore Recruit MediaMAX APPLICANT TRACKING
Your whole recruiting pipeline, in one secure place.
Built mobile-first: run your pipeline from a phone at the station or in the car. No spreadsheets, no inbox archaeology.
- A recruiting dashboardApplications by stage and over any time range.
- A visual pipelineDrag applicants between stages on a Kanban board or list.
- Your process, your stagesYour stages and applicant types, with the status applicants see.
- A complete applicant recordNotes, tasks, interviews, emails and full stage history.
- Interview schedulingApplicants self-book your availability, with no double-booking.
- Every candidate in one systemAdd paper, walk-in and referral applicants by hand.
EVERYONE ON THE ROSTER
Built for the team, not just the recruiter.
Recruiter ownership
Every job has a lead recruiter and every candidate an owner. New applicants are assigned automatically, and hand-offs take one click.
Prospect pipeline
Most recruits start as “maybe.” Capture interest, keep talking, and invite them to apply when they’re ready. Their history comes with them.
Event capture
Career fairs, community events and the conversations at a fire-prevention open house become tracked recruits: scan a QR code, sign up in seconds, see what each event produced.
Listings management
Postings, required documents and interview locations.
HR handoff
Export applicants any time, and send hired candidates to your HR system without retyping.
Your workspace, your way
Turn any feature on or off, so your team sees only the tools you use.
MAX INBOX
Every conversation with a candidate, in one place.
Email a candidate from their record and their reply lands in the same thread, so the whole team sees the full history.
- Automated emailFire, EMS and police templates with merge fields.
- Stage-change messagesSent automatically or after your review.
- From your department’s nameReplies come straight to your own address.
- The full story on the recordEvery email and stage change, kept on the applicant record.
- Follow-through sequencesWelcome emails, interview reminders and check-ins go out on their own, and stop the moment a candidate replies or moves forward.
- SMS messagingText applicants from the same record.
THE APPLICANT RECORD
One complete record per applicant.
Everything about a candidate in one place, on any screen, so nobody has to dig through inboxes or spreadsheets.
- The whole storyNotes, tasks, interviews, every email and the full stage history.
- Checklist and timelineWhat is done, what is next, and who did what, with dates.
- An owner and a next stepEvery candidate has a recruiter and a clear next action.
THE APPLICANT’S SIDE
Every applicant gets their own secure link, plus a code for new devices.
Applicants check status any time and book interviews from their own link, so they stop calling to ask where they stand.
- Their own secure linkOpens their status page on any phone or desktop; a one-time emailed code confirms each new device.
- Real-time statusThey see where they stand without calling or emailing.
- Book or reschedule interviewsSelf-serve, with the interview added to their calendar.
MAX Recruiter AI (coming soon)
An AI recruiter on your website, answering questions around the clock. It uses only your own pages and postings, hands off to a real recruiter when it should, and turns interested visitors into prospects.
How we protect applicant data
Isolated per agency
Row-level security separates each agency’s data at the database level.
Encrypted in transit and at rest
Every connection uses HTTPS and all stored data is encrypted. Applicant personal details and messages are also encrypted field by field, with keys managed in AWS KMS.
No account needed for applicants
Each applicant gets a private link, and a one-time code sent to their email confirms every new device or session. No passwords to create, forget or leak.
SECURITY & TRUST
How we protect your site, your applicants and your members.
Agency information, member data and applicant information are protected across our platforms. See the full Security & Trust statement.
SEE IT WORKING
See MAX Applicant Tracking in action
We will set up your stages and walk you through a candidate from first application to selection.
- The pipeline on a phone and on a desktop
- Email, interviews and follow-through on one record
- How the team shares ownership of every candidate
See the MAX Recruitment Suite
BEFORE YOU ASK…
Straight answers for busy recruiters.
What happens when a candidate replies to an automated email?
The reply lands in the same thread on the applicant’s record, the whole team sees it, and any follow-through sequence stops on its own.
Two of our officers are talking to the same recruit. Who owns them?
Every candidate has an owner, new applicants are assigned automatically, and handing one to a teammate takes a single click.
Can we add people who never applied online?
Yes. Add paper, walk-in and referral applicants by hand, and turn career-fair and event sign-ups into tracked recruits with a QR code.
Police hiring has a long checklist. Can the pipeline keep up?
Yes. Build your own stages, from written test to interview board to conditional offer, attach the required documents to each one, and let applicants watch their status from their own secure link, confirmed with a one-time code on any new device.
We run fire and EMS from one department. One pipeline or two?
Your choice. Separate stages per applicant type, or one pipeline with role-specific forms, and the dashboard shows both.
Can hired candidates move into our HR system?
Export applicants any time, and send hired candidates to your HR system without retyping a thing.
See the pipeline running on your process
We will set up your stages and walk you through a candidate from first application to selection.
Request a Demo